Honest comparison of the top 8 receipt scanning and expense tracking apps. We include ourselves in this list and tell you when competitors are better.
Last updated: January 2025
| Feature | Receipt.help | Expensify | QuickBooks | FreshBooks |
|---|---|---|---|---|
| Receipt Scanning | Add-on | |||
| Mileage Tracking | Basic | |||
| Team/Multi-User | ||||
| Invoicing | ||||
| Full Accounting | Limited | |||
| Starting Price | $9/mo | $5-9/user | $30/mo | $19/mo |
| Learning Curve | Easy | Medium | Hard | Medium |
Best for: Freelancers, 1-person businesses
When to choose Receipt.help: You're a freelancer or solopreneur who just needs to track receipts and mileage for taxes. You don't need full accounting or team features.
Best for: Teams of 5-500 employees
When to choose Expensify: You have employees who need to submit expenses for approval, or you have company credit cards to integrate.
Best for: Small businesses needing full books
When to choose QuickBooks: You need full accounting (invoices, P&L statements, payroll), not just expense tracking. You have revenue to manage, not just expenses.
Best for: People who want mail-in scanning
When to choose Shoeboxed: You have hundreds of old receipts to digitize and don't want to scan them yourself. Otherwise, mobile scanning is faster and cheaper.
Best for: Budget-conscious micro businesses
When to choose Wave Receipts: You're okay with a basic tool and want something free. You don't need mileage tracking or advanced features.
Best for: Companies already using Zoho
When to choose Zoho Expense: You already use Zoho Books or Zoho CRM and want expense tracking integrated. Otherwise, there are better standalone options.
Best for: Service businesses that invoice clients
When to choose FreshBooks: You invoice clients regularly and want time tracking + expenses + invoicing in one tool. If you don't invoice, it's overkill.
Best for: Businesses working closely with accountants
When to choose Dext (formerly Receipt Bank): Your accountant uses Dext and wants you to submit expenses through it. Otherwise, it's more complex than necessary.
There's no single "best" receipt tracking app - it depends entirely on your situation:
We built Receipt.help because we were frustrated with the complexity of other tools. As freelancers ourselves, we didn't need invoicing, team features, or full accounting. We just wanted to scan receipts, track mileage, and export everything for our accountant at tax time.
If that sounds like you, try Receipt.help for 30 days free. If you need more features, the comparison above will help you find the right tool.
No credit card required. No contracts. Cancel anytime. Built for freelancers and solopreneurs who want simple expense tracking.